Tag: Email delegation

Hi! Everyone, hope you all are fine.

Today in this post I will tell you about Gmail new feature Email delegation. Yesterday I told you about Gmail new feature by which you can restore your deleted contacts. Now recently Google introduced one more new feature by which you can delegate your email access to whomever you want on Gmail.

After when you delegate your email access to the other person he/she don’t have to ask you for your ID and password. And also they don’t have to logout from their account to access your account. They can have full access to your Emails, Contacts and Chat history, edit, delete, add, compose and send emails of your behalf and whatever they want to. But there are certain limits also they can’t chat with your friends, they don’t have full access to Gmail setting, whatever email they will send using your ID in the place of from it will show your email ID but it will also show sent by the person you sending this email using delegate and they also don’t have access to your other Google services.

Here how you can give access

1.       Go to Gmail.com

2.       Login to the account which you want to delegate

3.       Now go to Settings –> Accounts and Import

4.       There you will see Add another account in Grant access to your account option

5.       Click on it (a popup will open)

6.       Now in that popup give the Gmail ID of the person you want delegate your email access

7.       After entering the Gmail ID click Next Step » button

8.       Now they will ask you to conform the ID you have given is correct and you want to give access to this person

9.       To conform click on Send email to grant access button

10.   Now the person’s ID you have given will get an email to accept/reject the access to your account

Now after they accept it, they can see your email ID in a drop-down at the top-right corner of the page as we see for Multiple sign-in.

If you want you can give access up to 10 Gmail Ids. If you want to remove the access

1.       Go to Gmail.com

2.       Login to the account which you want to delegate

3.       Now go to Settings –> Accounts and Import

4.       There you will see Add another account in Grant access to your account option

5.       Now the ID you want to remove beside that ID you will see the status of that ID (is accepted or pending) and you will also see a delete button

6.       Click on that delete button

7.       Now that person no longer have access to your emails

Here is a short video on Email delegation